How do we plan to continue growing Flexkeeping, the app behind great hotel teams? With your help! As hospitality experts, our goal is to make hotel employees' jobs more effortless, efficient, and, frankly, just fabulous. This requires a passion for helping people, a creative mind, and the courage to explore new ideas. Want to join an exciting and constantly growing company of dedicated and fun professionals who are changing the face of hospitality? Then you're in the right place!
But, first things first 👇🏻
Let's see if we are a match made in heaven.
Are you an energetic all-rounder with excellent organizational skills and not afraid of wearing multiple hats?
We work in a fast-paced, dynamic environment and live by the law of change. Supporting and complementing such a forceful team in many different areas is no small feat. That's why we are looking for a diligent, enthusiastic, and motivated go-getter with excellent organizational skills who is okay with wearing multiple hats. You will be handling a wide range of organizational, administrative, and project management duties while coordinating with all departments and stakeholders within the organization. You will strive to deliver impeccable results while executing operational support-related tasks and working independently with little or no supervision. We expect you to streamline administrative procedures, ensure organizational efficiency, and carry through outstanding project management. Ideally, you would enjoy the challenges of supporting an office of diverse people.
Your duties and responsibilities
- Managing formal and informal budgets around office expenses, events, travel, catering, etc.
- Distributing and managing incoming and outgoing mail for business, including arranging courier requests
- Event organization - planning, managing, and executing all aspects of internal/external events
- Supporting marketing activities for events
- Project management - planning, monitoring progress, and keeping stakeholders informed throughout the project lifecycle
- Deciding on vendors, negotiating contracts and price agreements for ordering office supplies, promotional material, business cards, and consumables, and managing stock control
- Developing and driving processes to ensure and maintain compliance with local regulations (Example: COVID-19, Health & Safety,...)
- Providing ad-hoc admin support
- Collecting data for the creation and publishing of monthly newsletters
- Assisting team members with travel requests (ex: car hire requests, train and hotel bookings)
- Ensuring adherence to travel policy and expense policy guidelines
- Things we think you are good at and make you happy 🙂
Your qualifications & personality
- Proactive problem solver and determined to get things done
- Communicative and friendly team player with great people skills
- Fluent in English and Slovene. Croatian is a big plus.
- Excellent written and verbal communication skills
- Curious and unafraid to tackle new challenges
- Ability to handle pressure and meet deadlines
- Excellent time management and organizational skills
- Tech-savvy and eager to learn about new technologies
- Proficient user of Excel and other MS Office tools
- Motivated to grow constantly, professionally and personally
- You get extra points for previous hotel work experience and interest in data
Perks 😎
We want you to enjoy your time with us. Not only can you work from the comfort of your home, but you get to enjoy tons of perks and fun activities:
- Flexible work schedule
- Remote-friendly working environment
- Fun team events and team outings
- We’ll cover your workout membership because we want you to feel good and look great
- Healthy snacks and unlimited coffee at the office
- Birthday gift - an extra day off work to celebrate
- 1 additional work-free day each quarter to spend on your wellbeing
- A bustling and modern working environment full of like-minded people
